As the school year comes to a close, so does the church year. On Sunday, June 4 at 11:00 a.m. we will hold our official annual congregational meeting. Please save the date! All members will be asked to attend to vote on elected offices as well as bylaws changes and the annual budget.
This update is a part of a Governance Update being sent by email to all Foothills members.
As part of our upcoming Annual Congregational Meeting, we will be electing two new board members and a president-elect. This will leave us with a seven-member board for the coming year (assuming that our Governance trial year receives congregational support).
The three current members of the Nominating Committee will continue on for the next year as their terms are not yet concluded. As our Governance trial requires a three person Nominating Committee, we will not need to elect additional members this year.
As required by the bylaws, we will be proposing a slate of nominees to be elected by the congregation at the Annual Meeting. You will receive information about these candidates in the packet sent out to all members on 5/17.
In addition, our Committee, in conjunction with the Board and the Governance Task Force, has been taking a more active role in leadership development this year, with the goal to not only identify those ready and willing to serve, but to give them the training needed to be successful in lay leadership positions within Foothills. If you are interested in becoming part of our leadership development process and/or serving as a leader in our congregation, please contact one of our Nominating Committee members by the first week of May if you’d like to be involved this year, and at any point for future leadership.
Nominating Committee – Steve Undy, Chair (firstname.lastname@example.org), Linda Kothera, Rich Young and Adam Henk
This update is a part of a Governance Update being sent by email to all Foothills members.
The Board of Trustees hopes all members are prepared to vote on governance changes at our upcoming annual meeting. Since the Governance Task Force formed about 18 months ago, we have received support and encouragement from members and staff throughout the church through congregational meetings, informational discussions, book discussion groups, and electronic communications conducted over the last twelve months. We hope you have had a chance to participate, provide feedback, and learn about this important work to help align our governance structure with our church size and mission.
We are planning to conduct a trial year using our new governance structure, and will need to slightly amend our bylaws to enable that trial. The key changes we are proposing include:
- Role of the Board – The Board will shed its administrative role and instead concentrate on discerning mission, setting goals, dialogue with the congregation, and oversight. This is something that the Board has been already in many ways practicing over the last 5 years as we have grown in size. This will formalize this role and add clarity, as well as enhanced methods of monitoring and accountability.
- Board Size – The Board will reduce to seven, a more appropriate size for its new role (currently there are 11). The congregation would elect 2-3 Board members annually.
- Delegate Operations – The senior minister, in partnership with the congregation and Board, would manage “operations” as head of staff. This role would hold responsibility for all administration, programming, and shared ministry as well as Sunday services and pastoral care through delegation to paid staff and members/friends of the congregation, aka volunteers. Again this is already in many ways the case; this would formalize and add additional structures for accountability, alignment and monitoring of this work.
- Policy-Based Guidance – The Board will use written policies both to guide and hold accountable all those who help carry out the mission, including the ministers, staff, and volunteers. Overseeing and keeping effective these policies will be a part of the Board’s new role.
- Committee Structure – The Board will have three appointed committees: Finance, Personnel, and Governance. It would have one elected committee, Nominating.
- Nominating Committee – The Nominating Committee will reduce to three elected members (from the current five). Its members will interact with the congregation, ministers, board, and Leadership Development team to identify the coming needs, develop job descriptions, and clarify role requirements, and ultimately nominate a slate of nominees for all elected positions that comply with established policies.
- Leadership Development Team – This team will be a newly formed ministry team charged with building and developing our future leaders through training, coaching, and open and inclusive engagement with the congregation.
About 20 people attended a Congregational Informational Forum held by the Board of Trustees on the evening of February 22.
Member Jody Anderson presented an update on the Governance Task Force (GTF), which has been very busy drafting comprehensive new policies to help us organize ourselves to better serve our large and vibrant congregation. The GTF drew from the book Governance and Ministry by Dan Hotchkiss and from dozens of large UU churches to draft policies that have been reviewed by the Board. These policies will be discussed in various settings with the Congregation at large this spring, intending to begin a trial period when the new church year starts on July 1. We look forward to a smaller, nimbler, and more vision-focused Board that delegates more operational responsibility to staff, with much clearer written guidance. There will be lots of opportunity to learn and participate in this important process during congregational discussions in March, small group drop-ins, and a table in the social hall.
Treasurer Scott Denning provided a financial update. A bit past the halfway point of the church year, we’re in very good financial shape. Expenses are right on track with the budget and with our spending last year, but our income is substantially ahead of previous years at this point. We thank those of you who pay their pledges monthly rather than in a lump sum in December. We’ve finally begun to rebuild our reserves, which were nearly wiped out during the Great Recession in 2008-2010. We are tracking down pledges from the wave of new members who have recently joined, and currently project a small surplus at the end of the year on June 30.
Assistant Minister Sean Neil-Barron updated us on membership and staffing. We’ve experienced a surge in membership and visitors over the past year and now have about 600 official members (and about 300 other regular adult participants). Attendance at Sunday services has been at nearly 100% of our physical capacity. Our Third Service Experiment has allowed us some breathing room and has already seen an increase in total attendance.
We’re committed to maintaining a vital music ministry, drawing on the talents in our community and beginning a national search for a Music Director. We’re delighted to announce that as was shared in an email to the congregation, Chris Reed has agreed to serve as our Interim Music Director and will start on March 15th. Chris is Assistant Professor of Music at CSU and previously served as Music Director at Trinity Lutheran in Fort Collins.
On Wednesday, February 22, at 6 p.m., the Board will host an informational forum (this is the reschedule of the forum we postponed from January). We hold these sessions several times a year to keep you updated on work happening behind-the-scenes here at Foothills. We thought we would try a mid-week forum to reach more people. You will be able to hear reports on finances, membership and the Governance Task Force.
By the way, in case you can’t make it, the Governance Task Force and the Board have been hard at work. Over the last couple of years, the Board realized that our church had in place organizational structures that we have outgrown. The Board decided that it was important to our future success to improve these organizational structures, and so we charged the Governance Task Force to lead the change.
What does this mean for you? Well, one change that the Board has endorsed reducing the size of the Board from 11 down to 7. At the same time, the Board supported the idea of lengthening Board terms from two years to three years. We hope this will have several benefits. We think this will make the Board more nimble – I just read a newspaper article about how seven is a great number of people to ensure effective and efficient meetings. (You can find it on our Board of Trustees bulletin board in the social hall.) We also believe that lengthening the Board terms will result in a good balance between fresh ideas and maintaining institutional knowledge. Many previous Board members have said that they were just getting in the swing of things when their two-year term ended. Please, join us on February 22 to hear more about the work of the Board and the Governance Task Force. All are welcome.
Hello Foothills Family –
As I sat down to write this blog in mid-November, I wondered if an update on our governance progress was the right thing to post right now, when hearts and minds are brimming with holidays and an uncertain future. Our community continues to come together with hands held and tears shared in Sunday services. In November we stood and clapped to display our solidarity in being right here, in the United States, at this time, as a community that is already practicing with each other the accepting message we could share with the country. And I think – we have big work to do. Let’s get this organizing stuff done to smooth the path for what’s ahead. To that end, the Governance Task Force is striving to support our mission and channel our energy in our governance work.
- Last April, the Board confirmed our Vision of Governance, a statement that is guiding the detailed tasks of writing our future policies. Participants in the summer book group thought it was a great statement, and encouraged us to share it more widely. Here is a link.
- Over the summer, we conducted a book discussion group on Ministry and Governance by Dan Hotchkiss. We continue to follow the guidance of the book, other congregations of our size, and the advice of leaders in our church and beyond.
- In September, we affirmed that we are indeed pursuing a policy based governance approach, though not the Carver model.
- In September and October, the Governance Task Force has been working with the Board. We have presented several open questions for discussion around the topics of board role, size, officers, and member election. While we discuss, we are keeping in mind the potential that bylaw changes may be required.
- In October, Gretchen joined our team, adding her knowledge of the workings of our church, and experience in administration, to our deliberation.
- November continued iterative discussions with the Board on topics of committees, delegation, and work products.
- During December, we will continue to ask the Board questions that guide our writing process. Topics coming up include Oversight and Guidance.
- Also during December, we will be connecting with the leaders of several of our current teams and committees, to understand where they are in reviewing their charter and procedures, and to ensure we are blending our expectations. Teams we plan to get in touch with include Nominating Committee, Personnel Committee and Staff, and Finance.
- In January, we plan to hold a Congregational Discussion session on the items that have been affirmed by the Board. This will be an ideal place for those interested in the details of governance to see policies so far and ask questions.
- Also in January, we plan to drop in on small groups in the church with quick info to keep everyone updated.
- All of our work through the spring will target having major decisions made and ready for a trial period during our 2017-2018 church year. We will present that plan at our congregational meeting in May.
A reward from this work so far is to see the convergence of ideas. Careful study and thoughtful decisions are aligning with current good practices. Thankfully, some things can be easy and make sense. 🙂
May you all enjoy having some things fall into place as well, and enjoy a safe and blessed holiday season.
Chair, Governance Task Force
Spring is here and with that a lot of good work is being done at Foothills.
We hope you’ll join us this Sunday at 12:30 for our Congregational Forum where we will be providing an update on the Governance Task Force, the Mission Task Force, and some financial updates. Bring your questions and your feedback, and as always, we thank you for your partnership and for our walking together in this important work.
This past Saturday, Foothills hosted a gathering of of senior lay leaders from UU congregations all across the area – we had representatives from congregations from Littleton to Casper, with over 40 total participants! It was led by the Rev. Nancy Bowen, Regional Lead for the Pacific Western Region of the Unitarian Universalist Association.
This gathering focused on the leadership of the Board of Trustees, the Nominating/Leadership Development Committee, and the Committee on Ministry. We spoke about what partnership and alignment looks like among a these leadership teams, and how being aligned doesn’t mean doing the same work, but that we are working towards the same thing, same mission.
Some of my favorite take a-ways from the day were:
- How a congregation can grow quickly while successfully protecting human connection.
- How to find and prepare new leadership
- The tensions that arise in governance/organizational structure shifts – specifically the ways that as these transitions occur, the organization becomes temporarily centralized in order to establish the new systems, and then as these systems take hold, the organization “exhales” into a less centralized structure. We spoke a lot about these sorts of polarities, and the need to keep a healthy balance.
- How we need to strive to be like-hearted instead of like-minded – can we be curious rather than judgmental in our differences?
- The key leadership practices that demonstrate a covenantal partnership
- We watched the video from Simon Sinek in his TED talk about the Why, How and What….and how this idea translates inside our congregations – how we too need to start with why. (This was a perfect set up for the meeting right after this workshop when we continued our good work on our mission statement!)
It was a rich five hours where we all contributed to one another deepening our understanding of leadership in our faith. Your Board, Nominating Committee, and soon to be a new Committee of shared ministries are excited to put these ideas into practice as we complete this church year, and prepare for our future years.
Speaking of our future years – thank you to all of you who have participated in our stewardship campaign over this past month, and an extra thanks to the many of you who have increased your pledges. Your generosity is inspiring and much needed for us to fulfill the very good work of this church. Thank you very much.
As members, we are responsible for our church. Our operating budget is funded almost completely from pledges. This coming year we are paying for 12% increase to our staff’s healthcare, 2 full time ministers, hoping to move Ryan to full time, paying our staff fair compensation per the UUA, as well as pay a living wage.
I ask of my fellow members who have yet to pledge this year to please do so as soon as you can. Your pledges allow us to finalize our budget for the coming year, which we will then present to you all at our annual congregational meeting on June 5th. When we each participate in the most generous and responsible way we can, we are able to continue the good work we are here to do, and fulfill our mission of making a transformative impact on the world around us.