Join us for the Board Forum on Feb 22

On Wednesday, February 22, at 6 p.m., the Board will host an informational forum (this is the reschedule of the forum we postponed from January). We hold these sessions several times a year to keep you updated on work happening behind-the-scenes here at Foothills. We thought we would try a mid-week forum to reach more people. You will be able to hear reports on finances, membership and the Governance Task Force.

By the way, in case you can’t make it, the Governance Task Force and the Board have been hard at work. Over the last couple of years, the Board realized that our church had in place organizational structures that we have outgrown. The Board decided that it was important to our future success to improve these organizational structures, and so we charged the Governance Task Force to lead the change.

What does this mean for you? Well, one change that the Board has endorsed reducing the size of the Board from 11 down to 7. At the same time, the Board supported the idea of lengthening Board terms from two years to three years. We hope this will have several benefits. We think this will make the Board more nimble – I just read a newspaper article about how seven is a great number of people to ensure effective and efficient meetings. (You can find it on our Board of Trustees bulletin board in the social hall.) We also believe that lengthening the Board terms will result in a good balance between fresh ideas and maintaining institutional knowledge. Many previous Board members have said that they were just getting in the swing of things when their two-year term ended. Please, join us on February 22 to hear more about the work of the Board and the Governance Task Force.  All are welcome.

First Quarter Financial Report 2016

Colorado State University

Scott Denning Church Treasurer

As the autumn leaves blaze in golden glory, it’s time to review the financial happenings since we started our new church year on July 1.  The first quarter news is generally good: we’re on budget for both income and expenses at this early point in the year. We have a bit of a seasonal cash crunch as we do every fall, but we’ve made some changes that will get us through more comfortably than in previous years. This seasonal dip shows how important it is to pay your pledge on a regular basis if you can.

The church budget this year is $717,110.  Nearly every dollar comes from us: 91% is in pledges and donations, with the Rummage Sale, Service Auction, and Bookstore each contributing about 2% to 3% of the budget. The vast majority  (68%) of our expenses pay for our amazing staff of 6.75 full-time equivalent employees. Like a small business, we have to make payroll, pay insurance, maintain the building, and pay our utilities every month no matter what. At the end of September, we had spent 24% of our annual budget, and collected 22% of our expected income.

There’s a distinct seasonal cycle of pledge income at the church: we collect a big surplus in December, and spend it down for the rest of the year. The graph below shows the church’s cumulative net income at the end of each month over the past five years. A lot of people pay their whole year’s pledge right before New Year’s. I used to do this myself, to make sure I could deduct it on my taxes in April. Unfortunately, this means that we are chronically short of pledge income in the fall every year, so we’ve been encouraging people to pay monthly if they can. As you can see form the graph, the seasonal cycle has been getting flatter in recent years, which is good.

In addition to our regular expenses last month, we had Buckhorn and some work on the building and grounds.  This month we pay the interest on our member notes (debt owed to our members). These expenses come at a time when we’ve paid out about $10,000 more than we’ve taken in since July 1. It would really help if more people paid their pledge every month rather than in a lump sum in December!

The church has a reserve fund to get us through the lean times that happen every fall. It was completely depleted a few years ago after the Great Recession, but we’ve been steadily building it back up again and now there’s $40,000 in the reserve. We also made some changes to the way we account for end of year expenses, so we also have over $50,000 in the bank, in addition to the reserve. So we’re in much better shape than we have been in previous autumns.

Look carefully at the lines on the graph that show our cumulative net income at the end of each church year:  they always end within a few thousand dollars of zero! This is evidence of good the stewardship of our Board and staff: we develop a budget each March following the pledge drive, then plan and execute for 15 months to hit the target within 1% or 2%.

The church budget is in good shape.  Please consider pledging monthly, preferably by automatic funds transfer from your bank. This would help a lot in managing the annual fall dip in our cash flow. Look for another one of these quarterly reports when the snow squeaks under your boots in January!

chart

Seeking Partners in a Shared Creation

It’s the time of year where we are actively looking ahead to the new year and seeking out new partners to be a part of this great shared ministry that allows us to serve our mission and bring greater life and love to both those within our congregation, as westewardshipll as far beyond.

If you are seeking to serve and offer your gifts in the congregation, take a look at this list and see if there’s something here that may be a fit for you – that place where service and joy overlap.  If you’re interested in learning more, and finding your place in the partnership of our congregation, please let Rev. Haley know at gretchen@foothillsuu.org.

  • Hospitality Learning Community – We are looking for those who care about making this a welcoming congregation for all who arrive or who have been here for a long time.  The “Learning Community” aspect means that rather than a set agenda, this group tries to ask questions and learn ways to better practice hospitality as a congregation, and brings these experiments and ideas back to our wider congregation. Time Commitment: Monthly gatherings for learning and building connections with others, and then additional time based on the experiments and learnings the group discovers.  We ask for at least a one year commitment.
  • Auction Team – Now seeking partners in putting on our annual goods and services auction.  This is a great way to have a big impact on the congregation and our mission, and throw a big party along the way! We’re looking for people who are good at organizing others and a fun event, those who enjoy reaching out to the congregation as well as the wider community for donations, and then we also need help with data entry and details. There are a few different jobs, and we’ll work with you to make it work.   Time Commitment: Varies based on the role, but is concluded by November 2016 when the auction occurs.
  • Grocery Cards – Our longtime volunteer overseeing our Grocery card sales is retiring.  We need someone who is detail oriented and who loves to make a major impact behind the scenes to step in and manage this important fundraiser for the church. Time commitment: Weekly in-office and some outreach to wider community.
  • Religious Exploration Teachers – We are beginning to think about RE Teachers for children and youth for the fall.  No experience necessary. This is a great way for you to go deeper into your faith journey and Unitarian Universalism – by teaching our kids! Eleanor makes this easy and meaningful for all who teach.  Time Commitment: Twice a month, along with an orientation session at the beginning of each church year.
  • Small Group Leaders – We are hoping to launch a number of new groups in the fall, and we have a good number of leaders who are wanting to step back.  Maybe you’d be interested in facilitating a group as they grow in self-awareness, understanding, connection with others, and courage in living the life they hope to live….? This is an incredibly meaningful way to serve and give.  There is training and ongoing support if you are interested – as well as many different options for day and time.  Time Commitment: Varies – after an initial 3 hour training, groups can run for 4-10 sessions if they are “closed” once the initial registration is set, or indefinitely if they regularly find ways to integrate new people.
  • Office help – We are always in need of a little extra help in the office – filing, printing, sorting, organizing, data entry, answering phones……everything! Time Commitment: Can be one-time or ongoing, very flexible!
  • Finance Team – If you love numbers and budgets, this is the place for you! We meet monthly and review the current cash flow and budget, as well as other financial reports.  We try to catch financial challenges the church may be facing early, and brainstorm ways to address it.  We work directly with the Administrator and the Senior Minister, and have a strong ongoing dialogue with the Board.  Time Commitment: Monthly meetings.
  • Caring Cards – We are always looking for a few more folks willing to help at our Caring Cards Table. These cards are a great way for our congregation to send our love and support to someone through a difficult – or joyous – time in their lives.  Those who staff it also end up hearing about other joys and sorrows in people’s lives, and os it is important that this person be a good listener and someone people feel comfortable talking to and with.  Time Commitment: Sign up for as few or as many Sunday services as you would like!
  • Ushers and Visitor’s Table Greeters on Sundays: Although it is going pretty well with our groups filling Sunday roles, there are often still gaps.  We could use about 10 new people to sign up as “Free Rangers,” which means, we’ll call you if the group can’t find enough people for their service.  Ushering and greeting are among the best way to meet new people – and you’ll be going a long ways towards making this a more hospitable congregation.  Time Commitment: Could be one Sunday, or multiple.  Can be both services, or just one.
  • Meals Team: It can mean so much when one in our community is sick or has experienced a loss, or whose spouse or other family member is injured or ill, for another in our community to bring a hot meal.  We are always looking for people willing to be on the list to bring a meal when it is needed.  Once you’re on the list, you get an email when meals are needed, and then you can sign up for a slot that works for you.  Time Commitment: Bring one meal, or many – based on your schedule and capacity.

Again, if there’s something here that strikes you as a fit for your gifts and skills, let Rev. Haley know.  If there’s nothing here that quite fits, but you still are trying to find a deeper connection and ownership in the church, please let Kathryn our office assistant – kathryn@foothillsuu.org or 493-4906 – know so that she can track your interest on our gifts and service database.

Our Annual Every Member Canvass is upon us!

stewardshipSunday we kicked off this exciting season.  It’s time to affirm how important Foothills is to you. We have experienced so much generosity, caring, and serving together over the past year, and no doubt next year will be just as transforming. Our theme for the 2016-2017 canvass is Together – We Are Transforming. We hope that Foothills is transforming you, as we transform the community and even the greater world.

Speaking of generosity, a very grateful thank you to church member Steve Sedam, who designed the beautiful brochure that you received in your mail recently (that’s right – I said mail, not email!). It highlights the many vibrant groups and activities that we love about Foothills.

In order to keep those programs going, we need your responsible financial commitment (which is what we call a pledge).

Other big goals on the horizon:

  • Bringing Ryan Marvel to full-time!
  • Meeting the UUA fair compensation guidelines for our staff who are the drivers and supporters of our congregation’s many great programs.
  • Funding the 12% increase in staff health insurance.
  • Performing some basic building maintenance that has been too-long postponed.

Please help us achieve these goals and more. Thoughtfully consider your pledge to your church, think about what Foothills means to your family, and give as generously as you are able. Together, we can make a big difference in the life of our church.

Let us continue to nurture the culture of abundance that has been built and grown here over the years. Be Transformed!

Thank You – Your Stewardship Team

submitted by Kay Williams, Chair