Board Update #2: Space Exploration

We’ve been a busy Board already this year! Because we have so much to share, we are offering it in three parts, this is the second of these (you can find the first here). This one provides an update on our space task force. 

As you have likely experienced and heard, our church has grown quite a bit in the last decade, and especially in the last couple of years – which is why we are looking at our space needs for the future. The Board believes our current campus cannot be adequately expanded to meet our (and Fort Collins’) anticipated growth. We discussed space at our informational forum a few weeks ago, where we had 55 people attending. We got lots of great comments in person and on sticky notes. We have conducted two additional meetings with 16 people participating.

The main question we’re hearing so far is about the process – how and when it’ll all happen. It’s a great question and we have broad answers to it right now. We are in step 1 of probably 50 steps. We wanted to bring the whole congregation into the conversation as early as possible. We wanted to hear your thoughts and concerns, as well as your hopes and dreams.  Our next step is to hire a programming consultant to

  1. Help us understand how much space we need and what kinds of space we need given our programming;
  2. Give us a second opinion about our current campus and if there is a possibility we could adequately expand here; and
  3. Help us figure out what to look for or build in a different place.

The Space Committee has already interviewed and checked references on several professional firms that do this work. The church will be hiring someone shortly. There will be opportunities for you to participate in this step – so we hope that you will keep an eye out for announcements.

All of the steps in this process will be thoughtful and deliberate, and will probably take three to five years, which will look generally like this:

  • Year 1 (Fall 2017 -Summer 2018)….This year we will figure out what we need and develop some more specific plans.
  • Year 2 (Fall 2018 – Summer 2019/20)…..Next year, we will figure out how much it will cost and how to pay for it.  This could take 1-2 years.
  • Year 3/4 (Fall 2019/20 – Summer 2020/21) The third year, we will remodel, renovate or build and take care of the other logistics around moving. This too might take slightly longer, depending on all the decision points along the way.

Do we know exactly how many steps there are actually going to be? Not really, but we wanted to give you the general sketch. We also wanted you to know that the congregation will be involved all along the way. That’s why we brought you in early!

We on the Board are always happy to hear from you. We are all going to figure this out together.

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Board of Trustees News #1: Seeking Congregational Input on Our Vision

We’ve been a busy Board already this year! Because we have so much to share, we are offering it in three parts….first up, an update about our need for congregational input on our vision by way of the “Future-Oriented Questions.”  

Over the years, our Boards have long engaged in visioning and planning for the future. However, they also had significant responsibilities in operations. Under our new governance system, the ministry team is responsible for the day-to-day running of the church, which allows the Board to spend much more time on high-level questions and visioning.

Now, each year, the Board will go through a process of listening and deciding where our mission calls us to go next. To do this, we listen to you, the congregation, and we consider our place in the community.  The dialogue with you happens through our Future-Oriented Questions.  At our annual Board retreat, we decided on these three questions as the basis for our conversation this year:

  1. How might we re-imagine a joyful, spiritual, human-centered and sustainable community and environment?
  2. Who does the mission call you to be in relationship with, and what does it mean to be transformed/changed by this work?
  3. What would it take for people to know you and for you to know yourself deeply? How does that manifest in the congregation?

We’ve already started to explore these questions in worship over the past few Sundays, and will continue that in the next few weeks.  We hope that you will take a little time each week to reflect and then to fill out the survey either online (here’s the link) or on paper.  Extra paper forms are in the office.  Our shared dialogue becomes our future, and so we are grateful for your willingness to share your stories and feedback as we discern together where and how we will unleash courageous love in the coming years.

Summary of Congregational Forum

From the Board Engagement Committee – Ed Beers and Sara Edwards

We had a great Congregational Forum last Sunday, October 15th. We had over 50 people attend as the Board gave an update of their activities and plans. This included reports from the newly established Board Committees – Personnel, Finance, Governance, Board Engagement and Space.  This began with an overview on our new Governance structure, which can be found here.

The Space Committee had the greatest interest from the attendees and many positive comments and ideas were mentioned.  The presentation and handout included data supporting the Board’s belief that, in order to live up to our mission, we need to start planning for a move to a new location.

The presentation was the beginning of a dialogue and engagement effort with the Congregation on dealing with the space issue. Follow-up dialogue sessions are planned for Monday, October 23 at 7 PM in the Triple RE room and Thursday, November 2 at 7 PM in the Triple RE room. Sign up here to attend one or both of these meetings.

Brief updates from the Board Personnel Committee, Finance Committee, Governance Committee and the Board Engagement Committee were also provided.  As you can see from Governance presentation, the management and operations of Personnel and Finance have been delegated to the Ministry with the Board Committee functioning in an oversight role.  One major recent development of the Personnel Ministry Team (as instructed by the Board Care for Staff policies) is the creation of a fully updated Employee Handbook, which can be found here.  The Board Governance Committee will monitor the Board Policy Book and will be the resource for adding or changing policy.

The Board Engagement Committee is charged with ensuring more and improved Board engagement and communication with the Congregation. Three Big Questions (Future Oriented Questions) have been developed by the Board to facilitate discussions and input. The input gained from these conversations will enable the Board to develop a Vision of Shared Ministry – a list of goals for the coming year and beyond.  Look for more information on this coming to your (snail) mail box soon!

This Vision will be the result of a process of gathering and distilling ideas from a wide range of individuals and constituencies within the congregation – and it will be an iterative process that will likely roll easily from one year into the next. In all cases, it will get to the heart of who we are and where we are going. There will be numerous opportunities for you to participate and provide your input.

Keep in touch with our Leadership Blog and we will be providing more detail on these initiatives and all the work of the Board over the next several months.  Also if you ever want or need to access any of the documents related to Board work, you can follow this link for our archive.

 

Envisioning Music Ministry at Foothills

A note from Our Music Visioning Team, submitted by member, Sue Sullivan

Last January, we heard many requests from members of our choir to take the time and the opportunity to look deeply at what we could ask for and aspire to in the way of music ministry at Foothills. Our former music director had been  here for a dozen years and the director before him served for a decade as well. As a result of these long tenures, it has been many years since this congregation has asked itself – in a deep and open-to-all possibilities way — how we could imagine music ministry manifesting at Foothills.

The Committee on Shared Ministry (which consists of Glenn Pearson, Sally Harris, Anne Hall, Herb Orrell and myself), as part of its on-going responsibility to gather effective and meaningful feedback about how Foothills is manifesting its various ministries and how we might unleash more courageous love in our community and beyond, has taken on the leadership of this task of exploring the wide range of possibilities for music to manifest in our faith and our community, and to listen deeply to what our music makers and our whole Foothills community would find meaningful, transformative, creative, and powerful.

To that end, the COSM convened a sub-task force (composed of myself and Herb, plus two non-COSM members, Gretchen O’Dell, Dave Montanari, and in partnership with Rev. Haley) are beginning a multi-step process of:

  • gathering feedback from Unitarian congregations and other churches known for their strong and innovative music ministries
  • reporting back to the congregation about the ideas and programming we discover in those interviews
  • asking members of the congregation as a whole to take a music visioning survey, which will include questions about what has been meaningful or transformative in our own experiences of music ministry at Foothills in the past and what new possibilities we might wish to explore in the future
  • holding small-group feedback circles for various groups within the church who make the music we experience, as well specific groups of people whose experience of music ministry we would like to understand more deeply
  • gathering up all that visioning and feedback and reporting back to the congregation as a whole what we heard and how that can be shaped into a vision of how music manifests as a ministry at Foothills in the coming years
  • and finally, writing a detailed job description of what sort of candidate would be the right kind of leader for this ministry in our church, including such details as part-time or full, choir director or music director or music minister.

We intend to post this position by December in order to begin a nationwide search through Unitarian Universalist circles and networks.  This would typically conclude around April with the start of the new person by mid-summer. We are most grateful and happy to have the musical leadership of Chris Reed as our Interim Music Director through next May as we conduct this search. Chris is eligible to apply for this position, and he will be working with Gretchen in December after the position is finalized, to discern if and how he sees this is a potential fit.

We are digging in right away to our first task, which is asking the music directors of congregations with nationally known music ministries to tell us about their music programs. We’ll ask what works and what doesn’t, what they love about it, how it relates to the rest of the church’s programming. We’ll ask how many different avenues are there for people to create music in their ministry and whether they use music as an outreach to the larger community. What instruments do they use and where do they find the pieces they perform? How do children and youth participate in music? How do people learn music in these churches? How does music turn up as a spiritual practice?

The congregations we will talk to include: All Souls Church in DC; All Souls Tulsa; Middle Collegiate Church in NYC; the First Unitarian Universalist Congregation of Ann Arbor; and First Unitarian Church of Albuquerque.

After we gather this feedback, we’ll report our findings back to you and craft a survey to help identify what you have found to be powerful and transformative in the past and what new possibilities you would like us to pursue musically. We will also hold small-group feedback circles to ask and listen to your experiences and hopes about music in our collective life, with both the makers of music in our church and those who experience it deeply and meaningfully.

We are very excited about this chance to be intentional, expansive, creative, and transformative as we re-vision music as a ministry and a spiritual practice here at Foothills Unitarian, and we look forward to hearing from you!

In partnership,
Sue Sullivan, on behalf of the Music Visioning Team

Skin in the Game

In the service last Sunday, I said our theology of social justice requires that we ask ourselves: what are we willing to risk, and what’s our skin in the game? In the coming weeks, our congregation has the chance to really wrestle with these questions.
It’s been four months since our Sanctuary Team lit the chalice and invited us to start considering the question of becoming a  Sanctuary Congregation. Since then they’ve held forums and informational sessions, reached out to the interfaith and immigrant community, and met extensively with First Unitarian in Denver where they’ve hosted two people in sanctuary.
From this work, and with my full support and appreciation, they brought forward the invitation to the Board to set a special congregational meeting for us to vote on becoming a Sanctuary Congregation.  After two in-depth conversations with the Board, they whole-heartedly agreed.
Which means, it’s finally time to get serious in our conversations with our whole community.  We want to help us all consider what sanctuary means, and if and how we are called to be a Sanctuary Congregation. We want to review what we’ve learned about the risks and the ways to mitigate these risks, even as we recognize that part of what we are called to do – as I said before – is to take risks on behalf of justice, and on behalf of our faith.
With all that in mind, I invite you all to the following opportunities to learn more, to share and discuss together, and for us to decide together, where and how we are called as a congregation in this important path of caring, justice, and courageous love.
  • Sunday, August 13th 8:30 and 10:00 service, “Just Home,” led by the Rev. Mike Morran, First Unitarian Society of Denver, leaders in the Sanctuary movement in the Denver metro area
  • Sunday, August 13th at 11:30 am, following the second service, Informational Workshop on Sanctuary, led by the Sanctuary Team and Foothills staff team – answering all the questions anyone can come up with, talking practical details, sharing in group discernment.  Register to attend this workshop here.
  • Wednesday, August 23rd at 6:30 pm, a 2nd opportunity for the same information provided at the 8/13 Informational Workshop for those who weren’t able to attend, or who want additional info
  • Sunday, August 27th, Special Congregational Meeting at 11:30 am, following the second service, called for the sole purpose of voting on the question “Will Foothills Unitarian Church be designated as a Sanctuary Congregation?” All those who have been members for 30 days or more by 8/27 are welcome to vote.
If you were there on Sunday, you heard the story of Juan, a father of five in the Greeley area who was recently and suddenly deported. While we don’t know for sure, Juan is someone who seems like would’ve been a great candidate for sanctuary – but we weren’t ready.  The need is increasingly urgent to take up this question, and I am grateful for your willingness and partnership as we consider it together.
*This post was originally sent out as a part of the 8/2 Weekly Extra

Going Slow to Go Fast, Going Together to Go Far

Those of us who hang around churches a lot talk about the idea of “church-time,” by which we usually mean SLOW time.  It’s often talked about with a chuckle, and sometimes a sigh of frustration, especially for leaders inclined towards moving the church forward in a way that makes “perfect sense,” at least to them.

This was the story about Foothills’ when it came to governance change – at least whenever I’d heard it up until this past week.  We’d been trying for over 15 years to make an effective change in governance structure that would bring our underlying system into alignment with our church size and today’s best practices.  This sense that it had been going on for a long, long time inspired the Board in the first year of the interim after Rev. Marc Salkin retired (2014-15) to move quickly on a new direction.  What that Board – and all of us – quickly realized, however, is that even though it felt slow to some, not everyone was caught up, and after the retirement of a long-tenured minister, it felt like too much change, too fast.

The Board learned from that experience, re-grouped, and began a slower and more cooperative and consulting process beginning in the church year 2015-16.  As a result of many, many conversations with all sorts of people in all sorts of ways, this past Sunday we saw the flip side of “church-time,” what I call the “all-of-a-sudden-it’s-done” phenomenon: The congregation enthusiastically endorsed the Governance Task Force’s work and authorized the Board to move forward with its trial year.

It was a huge and wonderful accomplishment for this congregation, and it was a beautiful thing to witness – because it was both about a single moment, and about all the faithful, sometimes-frustrating, usually-thoughtful moments that the meeting constituted.  Thousands of hours and years of committees and teams all came together into one meeting where the the foundation had been properly set, the congregation was ready, and the time was right.

Even though people talk about church-time as slow time, that’s not at all how I see it. I see church as the embodiment of the principle that’s true in every case where you’re trying to do something big, and important and long-lasting – which is that if you want to go fast, go alone, but if you want to go far, you must go together.  And going together takes patient, careful time…conversations and care, humility and a great sense of humor. But then suddenly, in one hot June afternoon, you look around and realize, all-of-a-sudden, it’s done.  And then you just feel proud, and grateful, to be there at a time such as this.

We won the Bennett Award – the annual UUA Congregational Award for Justice!

If you were at the annual meeting, you already heard this great news that this year, our congregation was selected as the 2017 recipient for the UUA Bennett Award for Congregational Action on Human Justice and Social Action.  This award recognizes congregations that has done exemplary social justice ministry.

In the letter from the Bennett Award Panel, they wrote:

“From your congregational vision to ‘Unleash Courageous Love’ to your approach of accompaniment of the most vulnerable in your community, positioning ‘real life, on-the-ground presence’ and service as part of systemic social change, your justice ministry truly deserves this recognition.  It’s inspiring to learn about how your work for justice is driving by your mission and faith, and sustained by spiritual practices from breaking bread and vigiling to storytelling and companioning.”

Read the whole letter here.

This award recognizes the work of all of the many people who make our Faith Family Hospitality, One Village One Family, Food Bank, Immigration Coalition, and Climate Justice ministries happen – and have such a huge and consistent impact on our community.  Thank you to all those who have stepped up in big and small ways, over and over – I hope you take this award as a recognition of just how much these efforts mean.

A special thank you to Kay Williams, Anne Fisher and Sue Ferguson who compiled the application and the ministry leads who each helped tell the story of their areas of our total ministry for justice.

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