Summary of Congregational Forum

From the Board Engagement Committee – Ed Beers and Sara Edwards

We had a great Congregational Forum last Sunday, October 15th. We had over 50 people attend as the Board gave an update of their activities and plans. This included reports from the newly established Board Committees – Personnel, Finance, Governance, Board Engagement and Space.  This began with an overview on our new Governance structure, which can be found here.

The Space Committee had the greatest interest from the attendees and many positive comments and ideas were mentioned.  The presentation and handout included data supporting the Board’s belief that, in order to live up to our mission, we need to start planning for a move to a new location.

The presentation was the beginning of a dialogue and engagement effort with the Congregation on dealing with the space issue. Follow-up dialogue sessions are planned for Monday, October 23 at 7 PM in the Triple RE room and Thursday, November 2 at 7 PM in the Triple RE room. Sign up here to attend one or both of these meetings.

Brief updates from the Board Personnel Committee, Finance Committee, Governance Committee and the Board Engagement Committee were also provided.  As you can see from Governance presentation, the management and operations of Personnel and Finance have been delegated to the Ministry with the Board Committee functioning in an oversight role.  One major recent development of the Personnel Ministry Team (as instructed by the Board Care for Staff policies) is the creation of a fully updated Employee Handbook, which can be found here.  The Board Governance Committee will monitor the Board Policy Book and will be the resource for adding or changing policy.

The Board Engagement Committee is charged with ensuring more and improved Board engagement and communication with the Congregation. Three Big Questions (Future Oriented Questions) have been developed by the Board to facilitate discussions and input. The input gained from these conversations will enable the Board to develop a Vision of Shared Ministry – a list of goals for the coming year and beyond.  Look for more information on this coming to your (snail) mail box soon!

This Vision will be the result of a process of gathering and distilling ideas from a wide range of individuals and constituencies within the congregation – and it will be an iterative process that will likely roll easily from one year into the next. In all cases, it will get to the heart of who we are and where we are going. There will be numerous opportunities for you to participate and provide your input.

Keep in touch with our Leadership Blog and we will be providing more detail on these initiatives and all the work of the Board over the next several months.  Also if you ever want or need to access any of the documents related to Board work, you can follow this link for our archive.

 

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Seeking Board Committee Members

As a follow up to this post from the Board of Trustees, the Board is looking for a few additional members to join their newly formed committees:

  • Governance Committee – the committee charged with editing and drafting of policies, and drafting of new policies to be brought to the full Board
  • Finance Committee – the committee responsible for auditing the church’s compliance with financial policy
  • Space Task Force – the committee responsible for leading the conversation around our building and our space needs
  • Personnel Committee – the committee responsible for auditing the church’s compliance with personnel policies

Each of these need at least one additional person beyond Board members.  We have begun recruiting for these positions, and wanted to make sure that anyone who may be interested had a chance to express that interest.  If you want to learn more and see if your gifts may be a fit for these teams, send an email to theboard@foothillsuu.org before September 30th.

An Update from the Board of Trustees

Your Board of Trustees had a very productive retreat and planning session this last weekend.  It was a full and joyful experience that resulted in a committed and unified Board and a very thorough plan for moving forward this church year.

The BOT adopted a new policy book that was proposed by the Governance Task Force.  This is the first stage in the new governance implementation approved by the congregation on June 4, 2017.  A big thank you for the excellent work done by the GTF.  They have completed their task and a new Governance Committee of the Board is being established and they will pick up responsibility for monitoring, reporting and revising or adding policies as required.

Five other Board Committees were also formed including Nominating, Personnel, Congregational Engagement, Building/Space and Finance.

The Board also agreed on three “Future Oriented Questions” to engage with the congregation and other stake holders. This is a process over the next several months that will provide congregational input for the development of a strategic plan and annual goals and focus for the church year 2018/2019.

Keep posted on this blog as further details are established.

Your Board of Trustees

Becoming a Sanctuary Congregation – Vote on August 27th

Dear Foothills friends and members,

While the blatant hatred and racism displayed in Charlottesville on Saturday left me feeling helpless and despairing, our time together yesterday morning engaging the questions of becoming a sanctuary congregation brought me to gratitude, and resolve.  It is a privilege to serve a community that is engaging in such important and compassionate work.  

If you missed the service yesterday, you can catch the sermon from the Rev. Mike Morran on this video.  It was a powerful exploration and charge for us to get real and serious about this very real opportunity before us.  As I shared on Sunday, our partners at the American Friends Service Committee have already approached us about a potential guest for our congregation, a woman seeking sanctuary with us.

She has six children, age 3 to 17, all US citizens, and she also cares for her niece. She has been in the US for over 20 years after immigrating from Guatemala, and other than minor traffic violation in 2005 that brought her into deportation hearings, she has never committed a crime.  Without sanctuary from a faith community, her deportation will occur within the next month.

This process reminds me so much of my process of adopting my children – who were adopted through foster care.  As with then, there’s the timeline you have in mind, and then there’s the reality of receiving a call.  We did not anticipate having this possibility looming as we were reaching these two weeks of discernment, but also, this is how it sometimes works when you begin to be in relationship with those doing the on-the-ground-work of immigration justice.  

Our work now is to decide if a) we feel it is our congregation’s mission to be a sanctuary congregation and accept someone into sanctuary; and if yes b) to get the space, people, systems and finances ready to go to be able to do this.  

A lot of the initial groundwork was laid in yesterday’s service and workshop after the service.  If you missed the workshop, please plan to attend the workshop on August 23rd at 6:00.  You can sign up here.  If you can’t make that but want more information, or if you want to start reading up on our process and plans, check out this Q&A, this summary of our application process, and this resource describing our partners in this work.  

Most of all, we hope you will join us on the 27th for the vote at 11:30.  Please see this letter from the Board describing the details of our vote, the percentage required for a “yes,” and other information on the meeting.

Thank you for taking up this important conversation, and for continuing to travel this path of justice and compassion together.

 

In partnership,

Rev. Gretchen

Congregational Meeting on Becoming a Sanctuary Church

August 14, 2017

Dear Members and Friends,

There will be an important Congregational Meeting on Sunday August 27 at 11:30 AM to consider a resolution to designate Foothills Unitarian Church as a Sanctuary Congregation. The meeting will include a lot of very valuable information about what this means, how it works, and the conditions and limitations we’ve proposed.

According to our Bylaws, those who have been members for 30 days or more can vote, meaning you would need to have “signed the book” by July 29, 2017. A three-fourths majority of those present is required for us to proceed.

The text of the resolution on which we’ll vote is as follows:

With our policies and procedures in place, as well as the established Guidelines and Limitations set by the Board of Trustees, the Foothills Unitarian Church affirms the following statement:

As people of faith and conscience, we pledge to resist any policies that target and/or deport millions of undocumented immigrants and discriminate against marginalized communities. We will open up our congregation and community as a sanctuary space and accompany our immigrant neighbors in their journey for justice and safety.  We will work alongside our friends, families, and neighbors to ensure the dignity and human rights of all people.  We hereby designate ourselves as a Sanctuary Congregation, aligning ourselves with the traditions and practices of the New Sanctuary Movement and affirming our willingness to receive a guest seeking sanctuary into our congregation and to provide hospitality support for them during their stay.

Before the vote, there will be a series of presentations and opportunities for discussion and questions, as well as some very informative handouts.

Please come to this important meeting and urge your friends and family to attend as well.

 

Sincerely,

Your Board of Trustees

 

Preparing for our Annual Meeting this Sunday

Dear members and friends,

We are excited to be nearing our congregational meeting this Sunday.  We hope you all received the following two documents to prepare you for this important gathering:

Because of the complicated nature of this year’s agenda, the Board leadership met earlier this week with a professional Parliamentarian to prepare.

In that meeting, we realized that it would be ideal to establish a few standing rules at the beginning of our gathering to ensure our meeting runs smoothly, respectfully, and within a reasonable time frame.  While these rules will need to be approved by the gathering on Sunday (2/3rd majority), we wanted to give you the heads up about what we’re thinking in advance.  So, here are a few of the sorts of rules we’re considering:

  • An agreed-upon time limit for speakers;
  • An agreement that everyone who wants to speak gets to speak before anyone speaks a second time;
  • An agreement to abide by our covenant of right relations as a part of our business;
  • For any amendments (particularly to the by-law portion) that they be submitted in writing in advance to the Board so that the whole gathering does not need to wait while editing/drafting occurs.

While we believe that our governance proposal has been thoroughly vetted through our many meetings and conversations with the congregation over the course of the last 18 months, our process leaves open the possibility that there remains something needing further consideration.  As a result, please do note this last potential rule if you are considering an amendment proposal, and please submit it in writing as soon as possible (and no later than 11:15 am on Sunday) to the Board of Trustees at theboard@foothillsuu.org.

Thank you all for your partnership and support as we continue to grow our congregation in service of our shared mission, unleashing courageous love across our whole community, and beyond.

In faith,

Erin Hottenstein, Board President

A Year of Courageous Love | 2016-17 Annual Report

Dear Members of Foothills Unitarian Church,

The church year 2016-17 has been a momentous year for our world, and for our congregation.  We have met the many unforeseen challenges with clarity and conviction and looking back together we truly have risen to answer the call of courageous love. Here are just a few of our highlights from our year together:

We enthusiastically and unanimously claimed Unleashing Courageous Love as our collective mission.

Not only did we install a new senior minister for the first time in 25 years, we also ordained our assistant minister, marking our first ordination in that same period.

Our community has rallied to found the first mobile food bank site in Larimer County ensuring that each month over 100 families have access to the food they need.

The day after the election, we gathered all together to sing, grieve, pray, and just be together. Responding to the pain and division in the wake of the election, we proclaimed our Universalist faith loudly for all to see on Drake.

We’ve ramped up efforts for Climate Justice, convened an Interfaith Coalition for Sanctuary, and given away our space for community organizing that aligns with our values.  

And our work for justice and healing has not gone unnoticed by our national movement. Foothills was announced as the 2017 winner of the Bennett Award for Congregational Social Justice efforts!  Read more about the Bennett Award.

To make space for all are seeking our progressive religious community, we added a 3rd Sunday morning service in February, resulting in more than 30% greater attendance on Sundays during this same period in any prior year since we began tracking in 1984.

We demonstrated a greater generosity than we have ever shown – breezing past our previous top-limit of 400 pledging units to a total of 404 households making a financial commitment to our mission, and giving away over $37,438 to our community partners through our Share the Plate efforts.

We also brought to completion our governance work that has been ongoing for the past 3 years.  The Governance Task Force has met with numerous leaders and groups so that we can make official the many changes that we’ve been experimenting with over the last 5 years, and add to these a greater degree of accountability and alignment.  

We hope you’ll dive into the 2016-2017 Annual Report which offers a fuller picture of our ministries and the governance proposal which summarizes the changes we hope to make official in the coming church year. We hope to see all our members at our Annual Congregational Meeting June 4th at 11:30 AM.  

There have been times in the past year when we might’ve given into despair. Instead, we responded to these challenges with a stronger and clearer sense of mission.

Looking ahead, together we can build on all we’ve learned and become this year as we seek to transform Northern Colorado – and beyond – with the power and promise of Unitarian Universalism.

In partnership,

Rev. Gretchen & Rev. Sean