The Rummage Sale is On! …and needs YOU!

I’m so happy to share that we have found both dates that will work and a Lead Team of three church members who have agreed to lead our Rummage Sale this year.  Which means….the Rummage Sale is on!

The dates for the sale will be August 4th through 6th.  (There may be an opportunity for an August 3rd pre-sale, but that’s something the Leads will be assessing.) 

The Leads Team is: Pam Stevens, Sara Steen and Julie Estlick.  (Thank you!!) 

What we need: They will next be looking to ensure they have Room Managers for all of the rooms, as well as a few other key roles.  If you are willing to be a Room Manager, or are just wanting to learn more about how to help us have a great rummage sale this year, please contact Pam Stevens directly at pamelahope@aol.com.  We will be posting job descriptions and time requirements for these roles in the next few weeks so look for that as well.

We are so grateful to our Rummage Sale Visioning Task Force of Pam Stevens, Sara Steen, Angie Noden, Diane Banta and Eve Enright to helping us find a new vision for how to have success in our Rummage Sale.  From their conversations and plans, we’ve come up with some changes we’ll be trying out this year – from trying out a “Share the Plate” model to scaling back the size of the sale, to having a more intentional leadership structure.   You can find out more in this blog post (from the April 5th Extra).

In the meantime, start saving up your GREAT stuff you no longer need! Though we won’t be taking clothing or electronics this year, we would love to receive those wonderful finds that will make someone really happy! Look for more information on this blog, in the Extra, and in church on all the ways you can help make this year’s sale a great success.

Our 3rd Service Experiment: The results are in…

In February, we began our “3rd Service Experiment,” with an intent of trying out three Sunday morning services for 13 Sundays – through April.  The Board charged the staff team with moving forward with this experiment in December because they realized that 2 services could not accommodate the numbers of people who wanted to worship with us on Sunday morning.
Our goal for the three services was to learn as much as we could about what it would take to sustain 3 Sunday services (how hard would it be?!), how people would react to an earlier (or later) service, and whether or not it would indeed accomplish the goal of serving more people.
In the past few weeks, our Committee on Shared Ministry (Glenn Pearson, Margie Wagner, Sally Harris, Anne Hall, Sue Sullivan and Ward Sutton) have held a few feedback circles with various groups to help gather up some of this information we hoped to learn. These have provided us critical information as we begin to look ahead to the next steps for our worship services this summer and beyond.
If you weren’t able to attend one of these circles, I hope you will fill out this short survey about YOUR experience and lessons from the 3rd Service Experiment (By the end of April, please!).
We have two big pieces of news resulting from our lessons learned and our feedback so far.
First – much to our surprise – is that, instead of asking us to hurry up and be done with the three services – there is a shared desire to extend the three services through May 21st when our regular religious education classes will conclude. Anything sooner would disrupt our classes and our teachers too much.  Also, as a staff team, we have realized that a third service isn’t that hard – we actually like it! We like that it means more space for all who come, and that we can indeed serve more people.
Which brings us to the second insight – which is that for the period of February through this past Sunday, we are consistently serving nearly 40% more people than we did this time in any prior year.  Instead of seeing attendance plateau at our seating capacity, and then drop back down, it’s remaining steady, and growing.  Whereas previously we would see 200-300 adults on a Sunday, we are now routinely seeing between 350 and 450.  There are probably multiple reasons for this, but we can say with confidence that we are accommodating more people on Sunday morning, which was the goal.
Also, for the summer time, based on last year’s numbers we know that we need to have 2 services instead of 1. The summer time seems like an ideal time to offer our 8:00 service.
All of this means that, starting on Memorial Weekend and running through Labor Day, we’ll hold services at 8:00 and 9:30, with an extended fabulous social hour/community fun time at 10:30.
After Labor Day we will return to three services – and the times for these will be sorted out based on your feedback in the survey as well as through other efforts to collect feedback.
Thank you so much for your willingness to try out this experiment, and for making space for all who want to gather with us on Sundays. I know it has sometimes meant stepping out of your comfort zone, missing out on seeing some of your usual friends on Sundays, and changing around your routines.  Thank you for keeping your senses of humor in tact and for learning along with us so that we can keep serving our mission in these times when our church and our values are so needed, by so many.  33682878575_f8987089f2_k.jpg

Rummage Sale Update

The Rummage Sale Task Force has been working over the past couple of months to re-envision the Rummage Sale, to address the various issues and concerns that have come up over the year – mostly related to lack of space, struggles to find sufficient volunteers, and an overall stress some have felt in trying to sustain such a big project.

We’ve decided to try scaling back the sale, primarily by doing the following:

  • Reducing the time it takes for set up and sell to 10 days
  • Eliminating and and sale of adult clothing
  • Eliminating collection and sale of electronics
  • Eliminating sales on Sunday. Sunday will be all church cleanup
  • Training additional personnel on non-global pricing to expand number of folks who can do pricing, provide consistency and reduce rework
Additionally, we are looking to enhance the mission focus by connecting it more explicitly to courageous love.  We are exploring the possibility of “sharing the plate” with a selected community partner, and also partnering with that organization for help in setting up and/or clean up of the sale.

 

Additionally, we are establishing a 3 person Lead team – and we are very much in need of 2 additional folks to fill in this role . Without finding people for this team in the next week or so, we will not be able to proceed with a sale this year.  If you would like a great opportunity to make a meaningful difference in our community, and want to learn more about the Lead team, please contact Gretchen at gretchen@foothillsuu.org and she’ll send you the job description and basic time requirements.
We are very hopeful that we can continue this wonderful Foothills tradition!

The Future of Our Rummage Sale

The Foothills Rummage Sale has been a cornerstone of both our community-building and fundraising efforts over the past three decades.  The amount of time and care that so many have given on behalf of the Rummage Sale is truly mind-boggling.  This time and care has in turn resulted in up to $25,000 (at its peak so far) in funds to support our mission and vision in a given year.  Along the way, the Rummage Sale has been a great way for people to get to know each other and to build friendships that last far beyond the few weeks of the sale.  It’s also been a great way to serve our community, offering low-cost good-quality goods right as the school year returns and many are searching out bargains.

Over these same years, however, many changes have been happening both in the church and in Fort Collins.  In both, the population has grown exponentially.  Within Fort Collins, this population increase has meant that there are now multiple second-hand stores that are open throughout the year, so that our offering isn’t quite as value-added as it used to be. This is a relatively minor consideration, however, as we look at some of the other changes that have occurred….

Within our own community, our growth has meant that space is almost always tight – and as we have moved to a year-round schedule, while the summer is slightly less crowded, it is still often full throughout the week with programs and meetings.  Each year, as our community has grown, so have the donations (thank you!), and so the need for space and volunteers have also grown.  While we ask everyone to pre-sort their goods, we ultimately have more stuff than we have usable space, and this is frustrating for everyone.

Speaking of that usable space, as religious education classes for children and youth are active and well-attended throughout the whole year, the space available in the Classroom Building is less than it has been previously, and even when it is available, it is able to sustain a much lower impact as it needs to be reset to accommodate children and/or youth every Sunday – so clean up is very stressful.  (To help with this, we have experimented with moving the dates earlier in the summer, but this has resulted in fewer volunteers available due to vacations…we’ve wondered if moving to June would be better…?)

Also, over these years our leadership has prioritized holding worship every Sunday as central to our mission. This was especially made possible by the addition of a second minister in 2012.  Although we attempted to hold these services outdoors, our growing population and value to ensure the space is accessible to all made this not a viable alternative, and so this resulted in the sanctuary no longer being a place for the rummage sale to be held on Sundays.

The various space constraints are also made more challenging by a dwindling volunteer population resulting from two main factors.  First, our longtime volunteers are – much to their chagrin – aging.  They no longer can or want to volunteer in the same physically demanding ways that they have in the past.  Many have stepped down entirely while others have simply scaled back.  The vacancies left by these changes, however, have not been sufficiently filled by a new volunteer base – particularly in terms of taking management and leadership level responsibility.

Younger people today are often overly busy with two-career households and caring for both children and aging parents.  Free time is down – nationwide.  What free time people do have, they prioritize more direct-service, high-impact, and often short-term volunteer roles – for example, we have no problem filling our 25 twice-a-month Food Bank @ Foothills roles – we actually have more interest than we have volunteer slots – and these are all direct-service, high-impact and short-term roles.

This volunteer shortage means that the community and friendship building aspects of the sale just aren’t as great as they were in the past – because it’s more stressful to do so much work without enough people to do that work.  Also with the space constraints, the sale is spread out across more of our campus, meaning volunteers often work on their own – which may be good for some seeking solitude!  – but isn’t conducive to the laughter and fun times that many of us remember.

All of this – the population growth, the space constraints, and the changes in volunteering – lead us to wondering if and how we can continue our Rummage Sale in the next year – and beyond.  We need new leaders to emerge if we are going to be able to continue – leaders who will look at these challenges and find new and creative solutions, and leaders who are willing to take on a management level role.  We believe we will need at least four such leaders to step forward by February 15th if we are going to hold a Rummage Sale this year.

We hope all those who care about the Rummage Sale and who are willing to consider being one of these new leaders will come to a Rummage Sale meeting on Sunday January 22nd at 10:10 in the Sanctuary.  If you have questions before then, please be in touch with Pam Stevens (970-225-1223, pamelahope@aol.com) or Ben Manvel (970-484-3249, bmanvel@gmail.com), longtime dedicated leaders for the Rummage Sale.  So much good has happened as a result of this incredible effort, and now’s the time for us to work out the next good steps, whatever those will be.

Come one, come all!

By Erin Hottenstein, President, Board of Trustees

Come one, come all! This is a two-part theme for this update from your Board of Trustees. First, it is an invitation to our upcoming congregational forum on Wednesday, January 18, at 6 p.m. and an official congregational meeting on Sunday, January 29, at 10:15 a.m. More on these in a moment.

Second, I believe “come one, come all” is also a great welcoming approach for Foothills Unitarian Church to live into right now. As Fort Collins is growing, so are we. We have been seeing and continue to see many lovely new faces. It is an exciting time and calls upon us to respond in a conscious way. We are an open and accepting community that encourages spiritual growth (3rd principle!) – yet it can be a challenge some Sundays when we have a lack of seats. So, how can we widen our circle?

One way (and maybe you’ve already heard) is that we will have a 12-week experiment of three Sunday services instead of two. The times of the three services will be 8:00 a.m., 9:30 a.m. and 11:30 a.m. We will need 50-100 people from each service to shift to a different service during the experiment and we hope that you will consider responding in this way. Think of it as a new spiritual practice in welcoming that you could take on for February, March and April.

Another way we are responding is that the Board of Trustees has made it a priority this year to dialogue with the congregation about our physical space. We have already heard lots of comments and conversations on this topic – how could we not? – but now that we are through the interim period and we have launched a new ministry, we believe that it is time to bring these questions to the fore. Stay tuned for opportunities to meet with us and share your insights.

Speaking of meetings, there are some coming up that I would like to highlight. On Wednesday, January 18, at 6 p.m., the Board will host an informational forum. We hold these sessions several times a year to keep you updated on work happening behind-the-scenes here at Foothills. We thought we would try a mid-week forum to reach more people. You will be able to hear reports on finances, membership and the Governance Task Force.

By the way, in case you can’t make it, the Governance Task Force and the Board have been hard at work. Over the last couple of years, the Board realized that our church had in place organizational structures that we have outgrown. The Board decided that it was important to our future success to improve these organizational structures, and so we charged the Governance Task Force to lead the change.

What does this mean for you? Well, one change that the Board has endorsed reducing the size of the Board from 11 down to 7. At the same time, the Board supported the idea of lengthening Board terms from two years to three years. We hope this will have several benefits. We think this will make the Board more nimble – I just read a newspaper article about how seven is a great number of people to ensure effective and efficient meetings. (You can find it on our Board of Trustees bulletin board in the social hall.) We also believe that lengthening the Board terms will result in a good balance between fresh ideas and maintaining institutional knowledge. Many previous Board members have said that they were just getting in the swing of things when their two-year term ended. Please, join us on January 18 to hear more about the work of the Board and the Governance Task Force.

Lastly, you may have heard either in church or on another blog post that we have the great honor of ordaining our Assistant Minister Sean Neil-Barron. This is a rare event in the life of our church. Bestowing this honor requires an official vote at an official congregational meeting. Therefore, we have called a special congregational meeting for Sunday, January 29, at 10:15 a.m. Only members who have signed the book at least 30 days in advance may vote. To learn more about the process, watch this blog or The Extra for special sessions the Committee on Shared Ministry is holding to answer any questions you may have.

So, mark your calendars, and come one, come all.

Third Service Experiment, from Board of Trustees Member, Gale Whitman

“Welcome to Foothills; sorry we don’t have any seats left!”

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A very cozy congregation

Have you noticed how full the church is on Sunday mornings? While it’s wonderful that so many people are coming to church, the members of the Board of Trustees are wondering how many folks we are unwittingly turning away, with the message that there’s no room for anyone new here.

Our parking lots are full; the sanctuary – even if there are a few seats available here and there – looks full; there is often a scramble to put out enough chairs in the Social Hall at the start of services for the overflow from the sanctuary. It’s easy to see how a newcomer may feel discouraged from coming back and finding their spiritual home with us.

Aligning with our congregation’s new mission statement to “unleash courageous love in Northern Colorado and beyond,” The Board of Trustees has enthusiastically asked the ministers and staff to explore adding a third service to Sunday mornings at Foothills Unitarian Church. For now we mainly want to make more space to serve the people already coming and to keep them coming.

Beginning in February 2017, and continuing for 12 Sundays through April, the “Third Service Experiment” will be conducted. The times of the three services will be 8:00am, 9:30am and 11:30am. There will be a short social hour from 9:00-9:30 and a longer one from 10:30-11:30. The nursery will be open and pre-K through 2nd grade religious education (single classroom) will be offered at 8:00; the other two services will continue with the current arrangements for the 9 and 11 services.

More details will be coming from the staff team, and the Board will be hosting an informational forum on January 18. Throughout the experiment, we want to hear from YOU about how it is working… there will be regular opportunities to give us your input and dialogue with church leaders.

We look forward to learning from this experiment and using your feedback to prepare for a longer term third service effort. Together we are Unleashing Courageous Love!

The space for courageous love

Check out the video above for the video version of this blog – or if you prefer, read the text below…or both! 

You may have noticed that we are often at our capacity on Sunday – these past few weeks, even more so.

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Look at how full that sanctuary is! 

Recently, we reviewed our worship attendance data for the last 8 years, and we realized, that we’ve been at capacity pretty much that whole time.  We’ve flirted consistently with 80% of capacity, to be specific – sometimes above, sometimes below – but never really staying above for too long.  This is important, because studies show that once you hit 80% of capacity, your attendance flatlines because people get a subconscious message that there isn’t enough room for them.  And that’s exactly what our data shows.

Even before the election, we were pondering what to do about this.  But with the results of the election and the many big questions before us, it is even more urgent that we ensure that we are making space for all who may be needing a religious community grounded in the practices of courageous love.  The data shows, capacity is the driver – and so our question is: how do we increase capacity?

With all this in mind, the Board has asked the staff team to explore a “3rd Service Experiment” beginning around February and continuing through April – during which we could figure out what it would take to maintain 3 services over the longer run, if it’s possible, and what will work best.

We know that this will require some discomfort on all of our parts – but as I said in a prior blog post – unleashing courageous love does not mean being comfortable, but only the safe place in which we can manage discomfort, together. So our hope is that we can learn together, grow together, stumble together, offer each other grace – all of which will allow us to truly unleash the big huge love that exists within us and among us.  We need this, the world needs it – now more than ever.

I’ll keep you updated as our staff and lay teams for worship and religious exploration start to figure out the details.  For now, I am so grateful for your partnership at this time, grateful to be learning with you, wrestling with these big questions together, and unleashing courageous love, together.

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This photo is from our gathering at the Islamic center last year….A year later, there are even more souls who are hungry to gather in light and love – how will we make space for all who seek to join together on this journey – the space for the greatest impact for courageous love to be unleashed?