Seeking Board Committee Members

As a follow up to this post from the Board of Trustees, the Board is looking for a few additional members to join their newly formed committees:

  • Governance Committee – the committee charged with editing and drafting of policies, and drafting of new policies to be brought to the full Board
  • Finance Committee – the committee responsible for auditing the church’s compliance with financial policy
  • Space Task Force – the committee responsible for leading the conversation around our building and our space needs
  • Personnel Committee – the committee responsible for auditing the church’s compliance with personnel policies

Each of these need at least one additional person beyond Board members.  We have begun recruiting for these positions, and wanted to make sure that anyone who may be interested had a chance to express that interest.  If you want to learn more and see if your gifts may be a fit for these teams, send an email to theboard@foothillsuu.org before September 30th.

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An Update from the Board of Trustees

Your Board of Trustees had a very productive retreat and planning session this last weekend.  It was a full and joyful experience that resulted in a committed and unified Board and a very thorough plan for moving forward this church year.

The BOT adopted a new policy book that was proposed by the Governance Task Force.  This is the first stage in the new governance implementation approved by the congregation on June 4, 2017.  A big thank you for the excellent work done by the GTF.  They have completed their task and a new Governance Committee of the Board is being established and they will pick up responsibility for monitoring, reporting and revising or adding policies as required.

Five other Board Committees were also formed including Nominating, Personnel, Congregational Engagement, Building/Space and Finance.

The Board also agreed on three “Future Oriented Questions” to engage with the congregation and other stake holders. This is a process over the next several months that will provide congregational input for the development of a strategic plan and annual goals and focus for the church year 2018/2019.

Keep posted on this blog as further details are established.

Your Board of Trustees

Going Slow to Go Fast, Going Together to Go Far

Those of us who hang around churches a lot talk about the idea of “church-time,” by which we usually mean SLOW time.  It’s often talked about with a chuckle, and sometimes a sigh of frustration, especially for leaders inclined towards moving the church forward in a way that makes “perfect sense,” at least to them.

This was the story about Foothills’ when it came to governance change – at least whenever I’d heard it up until this past week.  We’d been trying for over 15 years to make an effective change in governance structure that would bring our underlying system into alignment with our church size and today’s best practices.  This sense that it had been going on for a long, long time inspired the Board in the first year of the interim after Rev. Marc Salkin retired (2014-15) to move quickly on a new direction.  What that Board – and all of us – quickly realized, however, is that even though it felt slow to some, not everyone was caught up, and after the retirement of a long-tenured minister, it felt like too much change, too fast.

The Board learned from that experience, re-grouped, and began a slower and more cooperative and consulting process beginning in the church year 2015-16.  As a result of many, many conversations with all sorts of people in all sorts of ways, this past Sunday we saw the flip side of “church-time,” what I call the “all-of-a-sudden-it’s-done” phenomenon: The congregation enthusiastically endorsed the Governance Task Force’s work and authorized the Board to move forward with its trial year.

It was a huge and wonderful accomplishment for this congregation, and it was a beautiful thing to witness – because it was both about a single moment, and about all the faithful, sometimes-frustrating, usually-thoughtful moments that the meeting constituted.  Thousands of hours and years of committees and teams all came together into one meeting where the the foundation had been properly set, the congregation was ready, and the time was right.

Even though people talk about church-time as slow time, that’s not at all how I see it. I see church as the embodiment of the principle that’s true in every case where you’re trying to do something big, and important and long-lasting – which is that if you want to go fast, go alone, but if you want to go far, you must go together.  And going together takes patient, careful time…conversations and care, humility and a great sense of humor. But then suddenly, in one hot June afternoon, you look around and realize, all-of-a-sudden, it’s done.  And then you just feel proud, and grateful, to be there at a time such as this.

Preparing for our Annual Meeting this Sunday

Dear members and friends,

We are excited to be nearing our congregational meeting this Sunday.  We hope you all received the following two documents to prepare you for this important gathering:

Because of the complicated nature of this year’s agenda, the Board leadership met earlier this week with a professional Parliamentarian to prepare.

In that meeting, we realized that it would be ideal to establish a few standing rules at the beginning of our gathering to ensure our meeting runs smoothly, respectfully, and within a reasonable time frame.  While these rules will need to be approved by the gathering on Sunday (2/3rd majority), we wanted to give you the heads up about what we’re thinking in advance.  So, here are a few of the sorts of rules we’re considering:

  • An agreed-upon time limit for speakers;
  • An agreement that everyone who wants to speak gets to speak before anyone speaks a second time;
  • An agreement to abide by our covenant of right relations as a part of our business;
  • For any amendments (particularly to the by-law portion) that they be submitted in writing in advance to the Board so that the whole gathering does not need to wait while editing/drafting occurs.

While we believe that our governance proposal has been thoroughly vetted through our many meetings and conversations with the congregation over the course of the last 18 months, our process leaves open the possibility that there remains something needing further consideration.  As a result, please do note this last potential rule if you are considering an amendment proposal, and please submit it in writing as soon as possible (and no later than 11:15 am on Sunday) to the Board of Trustees at theboard@foothillsuu.org.

Thank you all for your partnership and support as we continue to grow our congregation in service of our shared mission, unleashing courageous love across our whole community, and beyond.

In faith,

Erin Hottenstein, Board President

Financial Update from Scott Denning, Treasurer

 

Spring is in the air (and snow is on the lilacs!), so it’s time for an update on the financial state of the church from your intrepid treasurer.  Below, I will review the current year’s finances, as well as the outcome of our annual Stewardship campaign and highlights of next year’s proposed budget.

IMPORTANT: we will hold a Budget Hearing on Sunday May 7 from 10:40 to 11:30 AM (between second and third services). Please come to this meeting, where we will present the details of the proposed budget. This is your best opportunity to get your questions answered before we vote on the proposed budget at the annual Congregational Meeting on June 4.

Current Year’s Finances:

We are 10 months into our current church year, and we’re doing very well. Pledge collections continue at a near-record pace. We’ve now collected 80% of our annual budgeted pledge (vs 70% this time last year). Spending is exactly what we’ve budgeted: 76% of this year’s budget, compared to 73% this time last year.  We project that we will end the church year on June 30 with a balance within 0.5% of our annual budget.

One of our budget priorities this year was to augment the church’s reserve account. Think of this as our “savings” account from which we draw when expenses exceed income in a particular month, and which we pay into when expenses are less. Our written policies specify that the reserve account should be 10% of our annual budget. The reserve account was pretty much wiped out in the Great Recession, and we’ve been slowly building it back up. The reserve account will be about $50k at the end of this church year on June 30.  Our target is $76k (based on next year’s proposed budget), so we’re getting there but have a ways to go.

Until we can grow our reserve account back to the 10% level, one of the most important ways you can help the church meet its monthly bills is to pay your pledge regularly. If you haven’t already done so, please consider setting up automatic monthly payments rather than paying in unpredictable lump sums. See Carolyn at the church office for details.

Stewardship Campaign:

Thanks to all of you, and especially to our wonderful Stewardship Team who made this year’s campaign very successful. We have pledges of over $660k for the church year that begins on July 1. This is up more than 7% over last year — a very healthy increase! For the first time ever, more than 400 households pledged this year, including 336 member households as well as 78 nonmember households. This represents a total of about 750 people! You can read more details here.

Next Year’s Proposed Budget:

Considering your generous pledge plus additional revenue from plate collections, contributions, fundraisers, and various other sources, we project total income of about $760k for July 1, 2017 through June 30, 2018. Therefore we will propose a budget in that amount. Almost 94% of next year’s budget is supported by pledges and donations!

Next year’s proposed budget includes small salary increases for most of our staff as we continue toward our goal of paying everybody at the midpoint of the guidelines of the denomination for our region.

We are very excited to include a request for a part-time Membership Coordinator (a new hire) in the proposed budget!  As our Three Services Experiment has made clear, we are attracting a lot of new members and friends. Most other large UU congregations have found that the expense of hiring a Membership Coordinator literally pays for itself in a few years through growth in pledging. As more people join our community, this new staff person will ensure that all are welcome and well integrated into the Foothills UU family.

Please bring your questions, comments, and concerns about next year’s proposed budget to the Budget Hearing on Sunday May 7 at 10:40 AM. See you there!

Governance Update [April 28th, 2017]

[The following email was sent to all members of Foothills Unitarian Church on 4/28/17]

Dear Foothills Members,

As the school year comes to a close, so does the church year. On Sunday, June 4 at 11:00 a.m. we will hold our official annual congregational meeting. Please save the date! All members will be asked to attend to vote on elected offices as well as bylaws changes and the annual budget.
Lay leaders – who are all volunteers/members of the congregation – and Foothills staff have been hard at work preparing for the annual meeting.
To help members prepare, a packet will be sent out around May 18th by email (paper copies available by request) that will contain the important information you need to know before voting.
At our Annual Meeting, in addition to the elections and votes mentioned above, we will be thanking our outgoing officers, hearing about the results of our stewardship campaign, and officially moving forward on our Governance trial year.
Because this is a lot to pack into a single meeting, and because we have over 600 members, we’d love to be in conversation with you before the meeting to hear your feedback and to help you learn about these various facets of our congregational life.  As a result, below you’ll find mini-updates on each of these areas, as well as notices of meetings where you can discuss these topics more fully with their respective leaders.

Update on Governance and our Trial Year, from the Governance Task Force

Since the Governance Task Force formed about 18 months ago, we have received support and encouragement from members and staff throughout the church through congregational meetings, informational discussions, book discussion groups, and electronic communications conducted over the last twelve months.
We are planning to conduct a trial year using our new governance structure, and will need to slightly amend our bylaws to enable that trial.  You can find the information about the key changes we are proposing here.  We are excited to be making these changes!  It is long overdue for a growing church like ours.  We have been doing some of these things for several years, formally and informally.  This process has taken the best of what we learned through practice, research, and deliberation, to outline a foundation for the future.
To see the proposed bylaw changes, supporting concurrent resolution, policy examples, and glossary, visit us in the social hall between services on April 30, May 7, and May 14.  You will also have a final opportunity to dig into the details and ask questions on May 21, between services, during a Governance Review meeting.

Nominations & Elections – from the Nominating Committee 

At our meeting, we will be electing two new board members and a president-elect. This will leave us with a seven-member board for the coming year (assuming that our Governance trial year receives congregational support).  The three current members of the Nominating Committee will continue on for the next year as their terms are not yet concluded.  As our Governance trial requires a three person Nominating Committee, we will not need to elect additional members this year.
As required by the bylaws, we will be proposing a slate of nominees to be elected by the congregation at the Annual Meeting. You will receive information about these candidates in the packet sent out to all members on 5/18. Read more about what we’re up to and how to become a leader at Foothills here.

Budgeting Update – from the Treasurer and Finance Committee Chair 

Every year, the church prepares a budget in the spring for the church year starting on July 1, projecting monthly income and spending 15 months in advance. Our budgets are balanced, so we spend only what we earn.  Nearly all of our income is from the pledges of financial commitment made by members and friends of our community (be sure to check out our Stewardship Update here).
A presentation to introduce and discuss details of the budget will be held on May 7 at 10:40 am. Highlights of this budget and spending plan can be found here.  Please plan to attend the presentation to inform your vote as the budget presentation at the Annual Meeting will be abridged.
We look forward to talking more about all of these things and more with you, and moving our congregation forward as we continue to unleash courageous love!  So, please, mark your calendars (Budget presentation May 7th; Governance Social Hall Presence April 30th, May 7th and May 14th; Governance Review Meeting May 21st; Congregational Meeting June 4th) and watch your email around May 18th for the packet.
We look forward to seeing you soon!
In partnership,
Erin Hottenstein, Board President

Budgeting Update from Scott Denning and Erik Martinson

This update is a part of a Governance Update being sent by email to all Foothills members.

Every year, the church prepares a budget in the spring for the church year starting on July 1, projecting monthly income and spending 15 months in advance. Our budgets are balanced, so we spend only what we earn.

Nearly all of our income is from the pledges of financial commitment made by members and friends of our community.

The budget for next fiscal year has been prepared by the Finance committee, affirmed by the board, and will be voted on for final approval by the members of the congregation at our annual meeting on June 4.

A hearing to introduce and discuss details of the budget will be held on May 7 at 10:40am. Highlights include an overall increase to the budget of nearly $43,000 made possible by a projected pledging increase of over 8%!

Most of the additional income will be invested in our human resources, including a new part-time coordinator position for membership, as well as salary adjustments to reflect current UUA compensation guidelines for our ministers and staff.

Please plan to attend the May 7 hearing to inform your vote as the budget presentation at the Annual Meeting will be abridged.