Preparing for our Annual Meeting this Sunday

Dear members and friends,

We are excited to be nearing our congregational meeting this Sunday.  We hope you all received the following two documents to prepare you for this important gathering:

Because of the complicated nature of this year’s agenda, the Board leadership met earlier this week with a professional Parliamentarian to prepare.

In that meeting, we realized that it would be ideal to establish a few standing rules at the beginning of our gathering to ensure our meeting runs smoothly, respectfully, and within a reasonable time frame.  While these rules will need to be approved by the gathering on Sunday (2/3rd majority), we wanted to give you the heads up about what we’re thinking in advance.  So, here are a few of the sorts of rules we’re considering:

  • An agreed-upon time limit for speakers;
  • An agreement that everyone who wants to speak gets to speak before anyone speaks a second time;
  • An agreement to abide by our covenant of right relations as a part of our business;
  • For any amendments (particularly to the by-law portion) that they be submitted in writing in advance to the Board so that the whole gathering does not need to wait while editing/drafting occurs.

While we believe that our governance proposal has been thoroughly vetted through our many meetings and conversations with the congregation over the course of the last 18 months, our process leaves open the possibility that there remains something needing further consideration.  As a result, please do note this last potential rule if you are considering an amendment proposal, and please submit it in writing as soon as possible (and no later than 11:15 am on Sunday) to the Board of Trustees at theboard@foothillsuu.org.

Thank you all for your partnership and support as we continue to grow our congregation in service of our shared mission, unleashing courageous love across our whole community, and beyond.

In faith,

Erin Hottenstein, Board President

The Business of the Church – from Board President, Erin Hottenstein

As the school year comes to a close, so does the church year. On Sunday, June 4 at 11:00 a.m. we will hold our official annual congregational meeting. Please save the date! All members will be asked to attend to vote on elected offices as well as bylaws changes and the annual budget.

Lay leaders – who are all volunteers/members of the congregation – and Foothills staff have been hard at work preparing for the annual meeting.
To help members prepare, a packet will be sent out around May 18th by email (paper copies available by request) that will contain the important information you need to know before voting.
At our Annual Meeting, in addition to the elections and votes mentioned above, we will be thanking our outgoing officers, hearing about the results of our stewardship campaign, and officially moving forward on our Governance trial year.  Because this is a lot to pack into a single meeting, and because we have over 600 members, we’d love to be in conversation with you before the meeting to hear your feedback and to help you learn about these various facets of our congregational life.  As a result, in other blog posts you’ll find mini-updates on each of these areas, as well as notices of meetings where you can discuss these topics more fully with their respective leaders.
We look forward to talking more about all of these things with you and moving our congregation forward as we continue to unleash courageous love!  So, please,
mark your calendars and watch your email around the 18th. We look forward to seeing you soon!

Join us for the Board Forum on Feb 22

On Wednesday, February 22, at 6 p.m., the Board will host an informational forum (this is the reschedule of the forum we postponed from January). We hold these sessions several times a year to keep you updated on work happening behind-the-scenes here at Foothills. We thought we would try a mid-week forum to reach more people. You will be able to hear reports on finances, membership and the Governance Task Force.

By the way, in case you can’t make it, the Governance Task Force and the Board have been hard at work. Over the last couple of years, the Board realized that our church had in place organizational structures that we have outgrown. The Board decided that it was important to our future success to improve these organizational structures, and so we charged the Governance Task Force to lead the change.

What does this mean for you? Well, one change that the Board has endorsed reducing the size of the Board from 11 down to 7. At the same time, the Board supported the idea of lengthening Board terms from two years to three years. We hope this will have several benefits. We think this will make the Board more nimble – I just read a newspaper article about how seven is a great number of people to ensure effective and efficient meetings. (You can find it on our Board of Trustees bulletin board in the social hall.) We also believe that lengthening the Board terms will result in a good balance between fresh ideas and maintaining institutional knowledge. Many previous Board members have said that they were just getting in the swing of things when their two-year term ended. Please, join us on February 22 to hear more about the work of the Board and the Governance Task Force.  All are welcome.

Come one, come all!

By Erin Hottenstein, President, Board of Trustees

Come one, come all! This is a two-part theme for this update from your Board of Trustees. First, it is an invitation to our upcoming congregational forum on Wednesday, January 18, at 6 p.m. and an official congregational meeting on Sunday, January 29, at 10:15 a.m. More on these in a moment.

Second, I believe “come one, come all” is also a great welcoming approach for Foothills Unitarian Church to live into right now. As Fort Collins is growing, so are we. We have been seeing and continue to see many lovely new faces. It is an exciting time and calls upon us to respond in a conscious way. We are an open and accepting community that encourages spiritual growth (3rd principle!) – yet it can be a challenge some Sundays when we have a lack of seats. So, how can we widen our circle?

One way (and maybe you’ve already heard) is that we will have a 12-week experiment of three Sunday services instead of two. The times of the three services will be 8:00 a.m., 9:30 a.m. and 11:30 a.m. We will need 50-100 people from each service to shift to a different service during the experiment and we hope that you will consider responding in this way. Think of it as a new spiritual practice in welcoming that you could take on for February, March and April.

Another way we are responding is that the Board of Trustees has made it a priority this year to dialogue with the congregation about our physical space. We have already heard lots of comments and conversations on this topic – how could we not? – but now that we are through the interim period and we have launched a new ministry, we believe that it is time to bring these questions to the fore. Stay tuned for opportunities to meet with us and share your insights.

Speaking of meetings, there are some coming up that I would like to highlight. On Wednesday, January 18, at 6 p.m., the Board will host an informational forum. We hold these sessions several times a year to keep you updated on work happening behind-the-scenes here at Foothills. We thought we would try a mid-week forum to reach more people. You will be able to hear reports on finances, membership and the Governance Task Force.

By the way, in case you can’t make it, the Governance Task Force and the Board have been hard at work. Over the last couple of years, the Board realized that our church had in place organizational structures that we have outgrown. The Board decided that it was important to our future success to improve these organizational structures, and so we charged the Governance Task Force to lead the change.

What does this mean for you? Well, one change that the Board has endorsed reducing the size of the Board from 11 down to 7. At the same time, the Board supported the idea of lengthening Board terms from two years to three years. We hope this will have several benefits. We think this will make the Board more nimble – I just read a newspaper article about how seven is a great number of people to ensure effective and efficient meetings. (You can find it on our Board of Trustees bulletin board in the social hall.) We also believe that lengthening the Board terms will result in a good balance between fresh ideas and maintaining institutional knowledge. Many previous Board members have said that they were just getting in the swing of things when their two-year term ended. Please, join us on January 18 to hear more about the work of the Board and the Governance Task Force.

Lastly, you may have heard either in church or on another blog post that we have the great honor of ordaining our Assistant Minister Sean Neil-Barron. This is a rare event in the life of our church. Bestowing this honor requires an official vote at an official congregational meeting. Therefore, we have called a special congregational meeting for Sunday, January 29, at 10:15 a.m. Only members who have signed the book at least 30 days in advance may vote. To learn more about the process, watch this blog or The Extra for special sessions the Committee on Shared Ministry is holding to answer any questions you may have.

So, mark your calendars, and come one, come all.