Preparing for our Annual Meeting this Sunday

Dear members and friends,

We are excited to be nearing our congregational meeting this Sunday.  We hope you all received the following two documents to prepare you for this important gathering:

Because of the complicated nature of this year’s agenda, the Board leadership met earlier this week with a professional Parliamentarian to prepare.

In that meeting, we realized that it would be ideal to establish a few standing rules at the beginning of our gathering to ensure our meeting runs smoothly, respectfully, and within a reasonable time frame.  While these rules will need to be approved by the gathering on Sunday (2/3rd majority), we wanted to give you the heads up about what we’re thinking in advance.  So, here are a few of the sorts of rules we’re considering:

  • An agreed-upon time limit for speakers;
  • An agreement that everyone who wants to speak gets to speak before anyone speaks a second time;
  • An agreement to abide by our covenant of right relations as a part of our business;
  • For any amendments (particularly to the by-law portion) that they be submitted in writing in advance to the Board so that the whole gathering does not need to wait while editing/drafting occurs.

While we believe that our governance proposal has been thoroughly vetted through our many meetings and conversations with the congregation over the course of the last 18 months, our process leaves open the possibility that there remains something needing further consideration.  As a result, please do note this last potential rule if you are considering an amendment proposal, and please submit it in writing as soon as possible (and no later than 11:15 am on Sunday) to the Board of Trustees at theboard@foothillsuu.org.

Thank you all for your partnership and support as we continue to grow our congregation in service of our shared mission, unleashing courageous love across our whole community, and beyond.

In faith,

Erin Hottenstein, Board President

A Year of Courageous Love | 2016-17 Annual Report

Dear Members of Foothills Unitarian Church,

The church year 2016-17 has been a momentous year for our world, and for our congregation.  We have met the many unforeseen challenges with clarity and conviction and looking back together we truly have risen to answer the call of courageous love. Here are just a few of our highlights from our year together:

We enthusiastically and unanimously claimed Unleashing Courageous Love as our collective mission.

Not only did we install a new senior minister for the first time in 25 years, we also ordained our assistant minister, marking our first ordination in that same period.

Our community has rallied to found the first mobile food bank site in Larimer County ensuring that each month over 100 families have access to the food they need.

The day after the election, we gathered all together to sing, grieve, pray, and just be together. Responding to the pain and division in the wake of the election, we proclaimed our Universalist faith loudly for all to see on Drake.

We’ve ramped up efforts for Climate Justice, convened an Interfaith Coalition for Sanctuary, and given away our space for community organizing that aligns with our values.  

And our work for justice and healing has not gone unnoticed by our national movement. Foothills was announced as the 2017 winner of the Bennett Award for Congregational Social Justice efforts!  Read more about the Bennett Award.

To make space for all are seeking our progressive religious community, we added a 3rd Sunday morning service in February, resulting in more than 30% greater attendance on Sundays during this same period in any prior year since we began tracking in 1984.

We demonstrated a greater generosity than we have ever shown – breezing past our previous top-limit of 400 pledging units to a total of 404 households making a financial commitment to our mission, and giving away over $37,438 to our community partners through our Share the Plate efforts.

We also brought to completion our governance work that has been ongoing for the past 3 years.  The Governance Task Force has met with numerous leaders and groups so that we can make official the many changes that we’ve been experimenting with over the last 5 years, and add to these a greater degree of accountability and alignment.  

We hope you’ll dive into the 2016-2017 Annual Report which offers a fuller picture of our ministries and the governance proposal which summarizes the changes we hope to make official in the coming church year. We hope to see all our members at our Annual Congregational Meeting June 4th at 11:30 AM.  

There have been times in the past year when we might’ve given into despair. Instead, we responded to these challenges with a stronger and clearer sense of mission.

Looking ahead, together we can build on all we’ve learned and become this year as we seek to transform Northern Colorado – and beyond – with the power and promise of Unitarian Universalism.

In partnership,

Rev. Gretchen & Rev. Sean

The Rummage Sale is On! …and needs YOU!

I’m so happy to share that we have found both dates that will work and a Lead Team of three church members who have agreed to lead our Rummage Sale this year.  Which means….the Rummage Sale is on!

The dates for the sale will be August 4th through 6th.  (There may be an opportunity for an August 3rd pre-sale, but that’s something the Leads will be assessing.) 

The Leads Team is: Pam Stevens, Sara Steen and Julie Estlick.  (Thank you!!) 

What we need: They will next be looking to ensure they have Room Managers for all of the rooms, as well as a few other key roles.  If you are willing to be a Room Manager, or are just wanting to learn more about how to help us have a great rummage sale this year, please contact Pam Stevens directly at pamelahope@aol.com.  We will be posting job descriptions and time requirements for these roles in the next few weeks so look for that as well.

We are so grateful to our Rummage Sale Visioning Task Force of Pam Stevens, Sara Steen, Angie Noden, Diane Banta and Eve Enright to helping us find a new vision for how to have success in our Rummage Sale.  From their conversations and plans, we’ve come up with some changes we’ll be trying out this year – from trying out a “Share the Plate” model to scaling back the size of the sale, to having a more intentional leadership structure.   You can find out more in this blog post (from the April 5th Extra).

In the meantime, start saving up your GREAT stuff you no longer need! Though we won’t be taking clothing or electronics this year, we would love to receive those wonderful finds that will make someone really happy! Look for more information on this blog, in the Extra, and in church on all the ways you can help make this year’s sale a great success.

An Update On All The Things

An Update On All The Things

When Sean sent me the note about writing this week’s Extra lead article, he said that my topic should be “an update on all the things.” To help me narrow it down, he gave me a parenthetical list of examples of what that “all” might include: 1) the final decision on our worship times; and 2) the renewal of his contract. They may not be all the things – but they are pretty big things.
1.  Worship Times
The 3rd service experiment was a great success.  Our attendance over the last few months was exponentially greater than it has been in over 30 years, and is not slowing down.  In the past few weeks, we have taken our analysis of the data, in combination with the feedback we’ve received in small groups, in our survey, and through individual emails and conversations (thank you!), and come to a decision about our worship times for the coming year.
From May 28th (Memorial Day weekend) through September 3rd (Labor Day weekend), we will run two services: 8:30 a.m. and 10:00 a.m.
This is a change from what was previously announced – because we became clear that the best times for worship starting September 10th and running through May 20, 2018 need to be: 
8:30 am, 10:00 am and 11:30 am
This new pattern has its upsides and downsides – as does every possible option.  The primary upside is we believe that it will assure the maximum “spread” of attendance, especially with some adjustments to when classes are offered for children.  The primary downside is the lack of social “hour,” and reduced capacity for between-services programming. We are already brainstorming ways to address the underlying needs for these and other things that will need to adjust. More info on both of these coming soon.
I am excited about this new worship schedule, and our commitment to ensuring that there is plenty of space for all who come seeking our community and who share our mission.  Although our “experiment” is technically concluded – let’s remember that everything we do is an “experiment,” so we can learn how this feels all next year, and if it isn’t working, we can adjust, and try something new once again.
2.  Sean’s Contract
As most of you know (and many have expressed some worry about), Sean is on a one year contract with us, which expires in July.  Over the past few months I have spoken with the Board, the staff team, and the Committee on Shared Ministry, and we all whole-heartedly agree that our hope is that Sean continues in his ministry with us for a long, long time.  Luckily, I also spoke with Sean, and he shares this hope.
From this conversation and reflection, we have offered and Sean has agreed to a renewed contract for the maximum possible length of his visa renewal – 49 months – which extends his contract through August 2021!  I hope you’ll join me in a happy dance / sigh of relief / prayer of THANKS and WOW!
I’m so happy for all of us – first that we found this great match with Sean, and second that we all get to continue to do ministry in partnership with him for at least the next 4 years.  Look for more information on what’s next for our shared ministry with Sean in an upcoming blog post and/or Extra.
An Update on All the Things
If you’re still hoping for the latest news on ALL the things…while I can’t quite offer that, I can at least tell you what I think is perpetually the good news about all the things:
Whatever it is, whatever is going on in your life, or in this world, however, you’re feeling about it – it’s not the end of the story. There’s more truth to be revealed, more truth to unfold, more change to come.  We get to be a part of this unfolding, and a part of the telling, a part of the creating – even as it remains mostly all a mystery to all of us.  So we keep showing up, keep doing what we can, and continuing to offer ourselves, in love, in hope, in faith.
See you in church – for a few more weeks at 8/9:30/11:30, but then starting on May 28th, at 8:30 & 10.
In partnership,
Gretchen

Financial Update from Scott Denning, Treasurer

 

Spring is in the air (and snow is on the lilacs!), so it’s time for an update on the financial state of the church from your intrepid treasurer.  Below, I will review the current year’s finances, as well as the outcome of our annual Stewardship campaign and highlights of next year’s proposed budget.

IMPORTANT: we will hold a Budget Hearing on Sunday May 7 from 10:40 to 11:30 AM (between second and third services). Please come to this meeting, where we will present the details of the proposed budget. This is your best opportunity to get your questions answered before we vote on the proposed budget at the annual Congregational Meeting on June 4.

Current Year’s Finances:

We are 10 months into our current church year, and we’re doing very well. Pledge collections continue at a near-record pace. We’ve now collected 80% of our annual budgeted pledge (vs 70% this time last year). Spending is exactly what we’ve budgeted: 76% of this year’s budget, compared to 73% this time last year.  We project that we will end the church year on June 30 with a balance within 0.5% of our annual budget.

One of our budget priorities this year was to augment the church’s reserve account. Think of this as our “savings” account from which we draw when expenses exceed income in a particular month, and which we pay into when expenses are less. Our written policies specify that the reserve account should be 10% of our annual budget. The reserve account was pretty much wiped out in the Great Recession, and we’ve been slowly building it back up. The reserve account will be about $50k at the end of this church year on June 30.  Our target is $76k (based on next year’s proposed budget), so we’re getting there but have a ways to go.

Until we can grow our reserve account back to the 10% level, one of the most important ways you can help the church meet its monthly bills is to pay your pledge regularly. If you haven’t already done so, please consider setting up automatic monthly payments rather than paying in unpredictable lump sums. See Carolyn at the church office for details.

Stewardship Campaign:

Thanks to all of you, and especially to our wonderful Stewardship Team who made this year’s campaign very successful. We have pledges of over $660k for the church year that begins on July 1. This is up more than 7% over last year — a very healthy increase! For the first time ever, more than 400 households pledged this year, including 336 member households as well as 78 nonmember households. This represents a total of about 750 people! You can read more details here.

Next Year’s Proposed Budget:

Considering your generous pledge plus additional revenue from plate collections, contributions, fundraisers, and various other sources, we project total income of about $760k for July 1, 2017 through June 30, 2018. Therefore we will propose a budget in that amount. Almost 94% of next year’s budget is supported by pledges and donations!

Next year’s proposed budget includes small salary increases for most of our staff as we continue toward our goal of paying everybody at the midpoint of the guidelines of the denomination for our region.

We are very excited to include a request for a part-time Membership Coordinator (a new hire) in the proposed budget!  As our Three Services Experiment has made clear, we are attracting a lot of new members and friends. Most other large UU congregations have found that the expense of hiring a Membership Coordinator literally pays for itself in a few years through growth in pledging. As more people join our community, this new staff person will ensure that all are welcome and well integrated into the Foothills UU family.

Please bring your questions, comments, and concerns about next year’s proposed budget to the Budget Hearing on Sunday May 7 at 10:40 AM. See you there!